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Asian Pacific Federation of Societies for Surgery of the Hand
Updated 22th January, 2001
The name of the organization shall be called the Asian-Pacific Federation of Societies for Surgery of the
Hand and shall be referred to hereinafter as the Federation. Each constituent society shall retain its own
ARTICLE II - Objective
This organization is formed for the purpose of promoting the practice of hand surgery and coordinating the activities of the various societies for surgery of the hand in the Asia-Pacific region. Its main purposes shall be:
1. to maintain liaison and communication between the various societies,
2. to promote the free exchange of knowledge among the constituen societies,
3. to enhance the opportunity of hand surgery training through friendly exchange programs,
4. to disseminate knowledge through publications,
5. to enhance teaching by organizing scientific meetings and regional instructional courses.
ARTICLE III - Members
Societies or organizations for surgery of the hand, of good standing, in any country in the Asian-Pacific geographic region are qualified to be full members. Where there is no existing society for surgery of the hand in a country, individuals of good standing may apply for associate memberships.
A) Requirements for full membership are:
1. The society must be a bona fide organization whose individual member have major interest in surgery
of the hand.
2. A letter of acceptance has to be forwarded to the Federation.
3. The society shall nominate a delegate to the Federation's Council for a term of 4 years.
4. He or she should not be an Executive Committee Member of the Federation.
B) Requirements for associate membership are:
1. An individual who has a major interest in hand surgery and whose country is notyet represented
by a bona fide organization for surgery of the hand.
2. A letter of application to the Federation.
3. The application has to be supported by two individuals of member Society.
4. The membership has to be approved by the council during its annual assembly of the council
with a majority votes.
5. The member shall have no voting right.
6. The member shall keep the Federation updated of his or her corresponding address and
ARTICLE IV - Delegates
The delegate shall attend all the Council Meetings. The constituent society shall appoint a representing delegate to attend the Council Meeting, if the nominated delegate is not able to attend.
ARTICLE V - The Council
The governing body of the Federation shall be known as the Council, consisting of one delegate from each of the constituent societies and members of the Executive Committee. Each delegate and member of the Executive Committee shall have one vote in the council.
ARTICLE VI - The Office Bearers and Their Duties
1. The Executive Committee of the Federation shall consist of a President, a Vice-President and
a Honorary Secretary/Treasurer. The officers of the Federation will be elected for a period of two years
by a majority vote of the Council. Any individual of a member Society of good standing with
a proposer and a seconder from the Council shall qualify for election for any of the office post.
2. The President shall preside at meetings of the Council, Shall be responsible for the overall running the
Federation and shall be responsible in carrying our the aims of the Federation.
3. The Vice-President shall also be the President Elect of the Federation.
4. The Honorary Secretary/Treasurer shall maintain the minutes of the Council meetings, provide notices
of meetings, coordinate the activities of the Federation, carry out such other duties as the Council may
from time to time designate, and shall present an annual report to the council. Shall also maintain
proper record of all the monetary transactions. Present an annual budgetary report to the council.
The secretary shall maintain a Secretariat for the Federation.
5. The delegates may have duties assigned by the council, and upon agreement shall perform the duties
ARTICLE VII - Meetings
1. Assembly of the Council: The Council will meet at least once in 2 years. At such a place and time
as it shall decide. Wherever possible, such Council Meetings shall be held at the time and place
of the Federation's Congress.
2. Extra Ordinary assembly of the Council: Under compelling circumstances, at the request of a majority
of the Council, an Extra Ordinary assembly of the Council shall be called by the Honorary Secretary,
but with a 30-day notice to each of the delegates.
ARTICLE VIII - Voting Procedure
A quorum, consisting of more than half the member of council members, or their appointed representatives, shall be required for the transaction of business. Voting shall be by the show of hand. Upon request by any delegate, voting by closed ballot shall be allowed. If there is no quorum the meeting shall be postponed to the next subsequent days in the duration of the host meeting. If there is still no quorum, those present shall constitute a quorum, but it has no power to amend the charter.
ARTICLE IX - Amendments
This charter may be amended by two third majority votes of the members of the Council present. Such amendment shall be submitted at least 60 days in advance of the Council meeting.
ARTICLE X - Finances
Funding of the Federation shall be from:
1. Each constituent society shall pay US$ 100 annually to the Federation.
The Payment shall be made in January of the year.
2. The Federation shall receive a 10% of the profit from its main congresses to a maximum of US$ 3000.
3. The federation may seek gifts and sponsorship for its educational activities.
4. No individual membership fees will be collected during the formative years of the Federation.
However if the need to collect individual membership fees subsequently becomes necessary,
the amount and the manner that it is levied shall be determined during the assembly of the council.